MINUTES OF MEETING SCENIC TERRACE NORTH
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Scenic Terrace North Community Development District was held Wednesday, August 20, 2025, at 1:17 p.m. at the Offices of PRIME Community Management, 375 Avenue A SE, Winter Haven, Florida.

Present and constituting a quorum:

Lauren Schwenk	Vice Chairperson
Lindsey Roden	Assistant Secretary
Bobbie Shockley	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Meredith Hammock	District Counsel, Kilinski Van Wyk
Rey Malave by Zoom	District Engineer, Dewberry
Chase Arrington by Zoom	District Engineer, Dewberry
Joey Duncan by Zoom	District Engineer, Dewberry
Clayton Smith	Field Manager, GMS

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and called the roll at 1:17 p.m. Three Supervisors were present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There were no members of the public present and none joining via Zoom.

THIRD ORDER OF BUSINESS	Approval of Minutes of the May 21, 2025,
Board of Supervisors Meeting
Ms. Burns presented the minutes from the May 21, 2025, Board of Supervisors meeting and asked for any corrections, comments, or questions. The Boad had no changes to the minutes.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, the Minutes of the May 21, 2025, Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Public Hearings
Public Hearing on the Adoption of the Fiscal Year 2025/2026 Budget
Ms. Burns asked to open the public hearing. It has been advertised.

On MOTION by Ms. Schwenk, seconded by Ms. Roden, with all in favor, Opening the Public Hearing, was approved.

Consideration of Resolution 2025-06 Adopting the District’s Fiscal Year 2025/2026 Budget and Appropriating Funds
Ms. Burns stated the budget is attached as Exhibit A. She pointed out this District has an increase that is below the previous notice amount. She noted last year it was $1,021.51 and the proposed per unit is $1,353.05, which is an increase of $331.48. She stated if they wanted to bring the budget down, the only place they probably could bring it down would be the holiday lighting item. Budget discussion ensued and changes were made to reduce the playground lease to
$12,173.33. Ms. Burns explained this would affect the per unit amount and is also going to affect the interlocal amenity cost share number, so there is going to be an adjustment to both budgets based on this change because the change was to the amenity category.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, Resolution 2025-06 Adopting the District’s Fiscal Year 2025/2026 Budget and Appropriating Funds, was approved as amended.

Ms. Burns asked to close the public hearing.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, Closing the Public Hearing, was approved.

Public Hearing on the Imposition of Operations and Maintenance Special Assessments
Ms. Burns stated this public hearing was advertised and a mailed notice was sent to the 27 lots in that area. She asked to open the public hearing.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, Opening the Public Hearing, was approved.

Consideration of Resolution 2025-07 Imposing Special Assessments and Certifying an Assessment Roll
Ms. Burns presented Resolution 2025-07 and stated it is included in the agenda package for review. She noted they would update this resolution to reflect the new O&M amount that is based on the budget that the Board just approved. She explained that they could also see the previously levied debt assessments that are listed on the assessment roll.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, Resolution 2025-07 Imposing Special Assessments and Certifying an Assessment Roll, was approved as amended.

Ms. Burns asked for a motion to close the public hearing.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, Closing the Public Hearing, was approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-08
Designation of a Regular Monthly Meeting Date, Time, and Location for Fiscal Year 2025/2026
Ms. Burns presented Resolution 2025-08. The proposed date, time, and location is the third Wednesday at 10:00 a.m. in the same location. The Board agreed to the proposed date, time, and location.

On MOTION by Ms. Schwenk, seconded by Ms. Roden, with all in favor, Resolution 2025-08 Designation of a Regular Monthly Meeting Date, Time, and Location for Fiscal Year 2025/2026, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-09
Designating a Date, Time, and Location for a Landowners’ Meeting and Election (Suggested Date: Wednesday, November 19, 2025 – Regular Meeting Date)(Seat #1,
Seat #3, & Seat #5)
Ms. Burns presented Resolution 2025-09. The proposed time is Wednesday, November 19, 2025 at 10:00 a.m. at the regular meeting location. It’s Seats #1, #3, and #5 that are up for election. The Board agreed.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, Resolution 2025-09 Designating a Date, Time, and Location for a Landowners’ Meeting and Election (Wednesday, November 19, 2025 – Regular Meeting Date) (Seat #1, Seat #3, & Seat #5), was approved.

SEVENTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-10
Spending Authorization Resolution
Ms. Burns stated this resolution is administrative and outlines authorization for the Chair and the manager for spending limits outside of a meeting.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, Resolution 2025-10 Spending Authorization Resolution, was approved.

EIGHTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-11
Adopting Amended Amenity Rules
Ms. Burns stated this resolution is adjusting the lakes and ponds policy to clarify regarding boats, paddleboards, etc.

On MOTION by Ms. Schwenk, seconded by Ms. Shockley, with all in favor, Resolution 2025-11 Adopting Amended Amenity Rules, was approved.

NINTH ORDER OF BUSINESS	Ratification and Acceptance of Drainage
Easement
Ms. Burns stated this item was already approved and it just needs to be ratified.

On MOTION by Ms. Schwenk, seconded by Ms. Shockley, with all in favor, Accepting the Drainage Easement, was ratified.

TENTH ORDER OF BUSINESS	Presentation of Fiscal Year 2024 Audit
Report
Ms. Burns stated on page 28 of the audit report, there is a report to management included that summarizes the report. She stated there is no instances of noncompliance and no findings. It was considered a clean audit and was submitted to the state by the June 30th deadline.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, Accepting the Fiscal Year 2024 Audit Report, was approved.

ELEVENTH ORDER OF BUSINESS	Consideration	of	Audit	Services
Engagement Letter for Fiscal Year 2025 Audit
Ms. Burns stated this item is the renewal for the upcoming year and is in line with the previously awarded contract.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, the Audit Services Engagement Letter for Fiscal Year 2025 Audit, was approved.

TWELFTH ORDER OF BUSINESS	Goals and Objectives
Adoption of Fiscal Year 2026 Goals & Objectives
Ms. Burns stated the Fiscal Year 2026 goals and objectives are the same goals and objectives the Board adopted for the Fiscal Year 2025.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, the Fiscal Year 2026 Goals & Objectives, was approved.

Presentation of Fiscal Year 2025 Goals & Objectives and Authorizing Chair to Execute
Ms. Burns stated they are on track to meet all the goals and objectives that are listed. They are looking for authorization for the Chair to review and execute to confirm that they have met those goals and objectives at the end of the fiscal year.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, the Fiscal Year 2025 Goals & Objectives and Authorizing Chair to Execute, was approved.

THIRTEENTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Hammock reminded the Board of the ethics training due by December 31, 2025.

Engineer
Mr. Malave noted they are trying to meet the goals and objectives. They have finished the inspection on this particular project, and they should have a letter provided in the next few weeks.

Field Manager’s Report
Mr. Smith provided the field manager’s report, which included the pond & landscape review, conveyance items, and maintenance items. The field staff has reviewed both landscaping and ponds throughout the District. Perimeter plantings and sod installation have been completed throughout the District. The mailbox area on Poppy Drive has been frequently string trimmed. He noted one-time mows have been initiated since completion of the plantings along with the mailbox area with a proposal to add both perimeter and mowing behind the retention wall on Parsley Drive to the service contract. He also noted that both wet ponds were found with vegetation with aquatics vendor notified for treatment. He explained that the field staff conducted a conveyance report in lieu of CDD conveyance. There was evidence of erosion found on the landscaping tract by the MES on the northwest corner of the wet pond by Poppy Drive. Additionally, the side of the same MES has erosion with visible damage to the flume. He stated that sod was missing on the back portion of the main monument entering Basil Lane. He pointed out that sod is needed on both

entrances on Floyd Road. He explained that the developer has been notified and will address noted areas. For the maintenance items, field staff noted several maintenance items currently in progress. One of the toppers on the main monument on Basil Lane was found on the floor. The topper was not damaged and was placed in Scenic Terrance South amenity closet. Six street signposts were found leaning throughout the District. Three street sign blades were found damaged. One street sign post was found broken and on the floor. Three end of roadway signs were found in need of repairs. He explained that all of the noted items have been scheduled for repair.

Consideration of Proposal to Add Perimeter Frontage to Landscaping Contract
Mr. Smith presented a proposal to add perimeter frontage to landscaping contract.

On MOTION by Ms. Schwenk, seconded by Ms. Roden, with all in favor, the Proposal to Add Perimeter Frontage to Landscaping Contract, was approved.

Consideration of Proposal for Pond Discing
Mr. Smith presented a proposal for pond discing. The total would be $6,000.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, the Proposal for Pond Discing, was approved.

District Manager’s Report
Approval of Amenity Policy Clarification Regarding Access Card Issuance
Ms. Burns noted one clarification to the amenity policy they are going to update. It will say, “Access cards will be issued to each household upon registering for access with the District after closing on the property.” She pointed out it was just adding the “registering for access”.

Approval of Check Register
Ms. Burns presented the check register. She offered to answer any questions.

On MOTION by Ms. Schwenk, seconded by Ms. Roden, with all in favor, the Check Register, was approved.

Balance Sheet and Income Statement
Ms. Burns noted financial statements were included in the agenda package for review.
These are for informational purposes only.

FOURTEENTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

FIFTEENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being no comments, the next item followed.

SIXTEENTH ORDER OF BUSINESS	Adjournment

Secretary/Assistant Secretary

Ms. Burns adjourned the meeting.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman